2026 Speaker Agreement Form – Iowa Funeral Directors Association

2026 IFDA Convention Speakers Agreement Form

This form is intended to capture speaker needs and registration to participate in our IFDA 2026 Annual Convention. By submitting this form below, you agree to the following:

IOWA FUNERAL DIRECTORS ASSOCIATION will not reimburse for first-class flights. IOWA FUNERAL DIRECTORS ASSOCIATION will reimburse for coach flights only. SPEAKER agrees that if air travel reimbursement is involved, IOWA FUNERAL DIRECTORS ASSOCIATION will reimburse for round trip coach travel from SPEAKER’S home city to Des Moines, Iowa, only. If SPEAKER is traveling for more than one client and/or speaking engagement, SPEAKER agrees to pro-rate coach air travel expenses not to exceed the lesser of pro-rated coach travel or the round trip coach airfare from SPEAKER’S home city to Des Moines, Iowa. SPEAKER understands reimbursement is contingent upon supplying IOWA FUNERAL DIRECTORS ASSOCIATION with air ticket stubs and receipts.
If agreed upon in Speaker Agreement document, IOWA FUNERAL DIRECTORS ASSOCIATION will pay a deposit to SPEAKER. IOWA FUNERAL DIRECTORS ASSOCIATION will pay SPEAKER honorarium in full or balance of SPEAKER honorarium upon completion of speaking engagement. IOWA FUNERAL DIRECTORS ASSOCIATION will reimburse expenses within 30 days following the event. IOWA FUNERAL DIRECTORS ASSOCIATION will not be responsible for expenses submitted after 30 days of the event. SPEAKER is responsible for turning in expenses to IOWA FUNERAL DIRECTORS ASSOCIATION. IOWA FUNERAL DIRECTORS ASSOCIATION will reimburse for actual, agreed-upon expenses only as detailed in the Speaker Agreement document. IOWA FUNERAL DIRECTORS ASSOCIATION will not reimburse for phone calls, alcohol, movies, or other expenses incurred by SPEAKER that are unrelated to the event.
In the event that SPEAKER’S obligations herein are prevented due to illness, accident, acts of God, terrorism, riots, strikes, labor disputes, epidemics, any act or order of public authority, or any cause similar or dissimilar beyond SPEAKER’S control, SPEAKER shall return any monies received under this contract with IOWA FUNERAL DIRECTORS ASSOCIATION. SPEAKER agrees to notify IOWA FUNERAL DIRECTORS ASSOCIATION within a reasonable amount of time of cancellation of speaking engagement.
SPEAKER agrees that there will be no commercializing at the even before, during, or after the engagement. There will be no selling or promotion of books, audio/videotape and/or any other products and/or services without prior written approval from IOWA FUNERAL DIRECTORS ASSOCIATION. IOWA FUNERAL DIRECTORS ASSOCIATION reserves the right to receive 10% of all product sales when sold during the speaking engagement if written approval to commercialize during the event has been granted by IOWA FUNERAL DIRECTORS ASSOCIATION.
SPEAKER agrees he/she will not present in Iowa or counties contiguous to Iowa 90 days before the Iowa Convention.
SPEAKER understands that changes to Speaker Agreement document are contingent upon IOWA FUNERAL DIRECTORS ASSCOCIATION signing and returning Speaker Agreement document to SPEAKER.

Personal & Presentation Information

Your Name(Required)

First Last

Company

Your Address(Required)

Street Address Address Line 2 City State ZIP Code

Your Email Address(Required)

Your Phone(Required)

Title of Presentation(s):(Required)

Objective of Program + Course Outline:(Required)

Speaker Bio for IFDA Publications:(Required)

Speaker Headshot for IFDA Publications and Convention Door Cards(Required)

Max. file size: 32 MB.

Audio & Visual (In Room Needs)

The Iowa Funeral Directors Association provides the following audio-visual equipment (listed below) for all speakers. Please indicate the equipment you require/will be using. Speakers are responsible for the arrangement and cost of additional AV equipment not requested in advance of speaking engagement.

AV Needs – Check all that apply

Please note that the projectors at Prairie Meadows are NOT compatible with Apple/Mac products. Should you need to use our PC, you may, just select ‘PC Laptop’ above.

Lavaliere (wireless) mic

Stand-up (podium) mic

Screen

LCD Projector (laptop hookup)

PC Laptop

Any Other Needs?

Please indicate anything else you may need that is not listed above.

Will handouts be made available to the attendees?(Required)

Yes, I will provide materials to IFDA by 4/1/2026

No, there are no handouts

I am not sure yet (have until 4/1/2026 to submit)

I hereby grant my consent for the Iowa Funeral Directors Association (IFDA) to record my presentation at the Iowa Funeral Directors Association Annual Convention and Expo, taking place from April 13th to April 16th. I understand that the recording will be used exclusively for educational purposes and to provide Continuing Education Units (CEUs). The recording will be accessible only to attendees of the 2026 convention and made available solely upon request by IFDA in cases where an attendee has a scheduling conflict. The recording will remain unedited and unchanged. I reserve the right to request specific restrictions on how my presentation is used.(Required)

Yes, I grant consent

Speaker Honorarium/Payment

While many of our speakers are industry volunteers or Allied members of IFDA who speak as a service to the organization and donate their time, we understand that some of our keynote and guest speakers need to charge a fee for this work and may incur travel expenses etc.

Speaker Fee (if applicable, please type the amount):

Unless outlined otherwise in a different contract, please note that your speaker fee will be presented to you via check from IFDA either when you check in to speak or as you depart. The staff at the registration desk will hold your check until then.

Booking Arrangements and Expenses

The Iowa Funeral Directors Association is honored to have you as a part of our speaker lineup for 2026. We are happy to make arrangements on your behalf or reimburse arrangements you have made for yourself (within reason and accordance with the Additional Speaker Terms & Conditions document) for travel and lodging.

Travel Arrangements(Required)

Please indicate your needs in this section and indicate whether you would prefer the arrangements be made for you or if you will manage them and submit for reimbursement.

I will arrange all of my own travel and lodging (I will provide documentation of travel expenses to be reimbursed by IFDA)

IFDA will arrange all travel and lodging arrangements on my behalf

I don’t need any reimbursement or help with any travel or lodging arrangements

Flying? – Check all that apply(Required)

Roundtrip coach airfare

Transportation from Airport to Convention Center

Transportation from Convention Center to Airport

I am NOT flying

Driving to the Convention Center? Enter round trip mileage:

Please enter your estimated round trip mileage to and from Prairie Meadows in Altoona (IFDA will reimburse $0.67/mile).

Staying in the Convention Center Hotel? (Prairie Meadows)

If IFDA arranges your lodging, your hotel stay will be booked as a part of the IFDA block at the convention center. Confirmations will be sent prior to the session. Otherwise, you may arrange yourself and ask to be on the IFDA block.

Yes

Nights Staying:

IFDA will re-imburse for 1 night stay unless agreed upon otherwise.

Monday, April 13, 2026

Tuesday, April 14, 2026

Wednesday, April 15, 2026

Lodging Plans

Briefly let us know your lodging plans. Submit documentation for lodging plans via email for reimbursement.

Please indicate which Convention meals you will be present for – Check all that apply:(Required)

These meals will be covered by the IFDA.

Tuesday Lunch – April 14, 2026

Wednesday Lunch, April 15, 2026

I’m not eating lunch

Please email your travel plan documentation with the total amounts to be reimbursed, to the IFDA office at admin@iafda.org. If you wish to attend the Presidential Banquet, tickets are $60. Please contact the IFDA office if you wish to purchase & attend.

CAPTCHA